Driver - Trocaire Rwanda
Trócaire, Rwanda
Job Description
Trócaire works in partnership with local and church organisations, supporting communities in over 20 developing countries across Africa, Asia, Latin America and the Middle East to bring about lasting change. Trócaire envisages a just and peaceful world where; people’s dignity is ensured, and rights are respected; basic needs are met and resources are shared equitably; people have control over their own lives; and those in power act for the common good. As the official overseas development agency of the Irish Catholic Church, Trócaire has been working in Rwanda since 1994.
The Driver will report to Trócaire Rwanda’s Finance and Office Administrator (FOA), with a close collaboration with the Climate Just Communities (CJC) Finance Manager. Trócaire is implementing a 3 year Scottish Government funded climate programme across 3 Districts and jointly in consortium with SCIAF (Lead Service Provider), Christian Blind Mission (CBM) UK (Sub-Contractor) and local delivery partners Rwanda Climate Change and Development Network (RCCDN), its members organizations (DUHAMIC-ADRI, Duterimbere, Rwanda Development Organisation (RDO)) and National Union of Disabilities Organisation Rwanda (NUDOR).
The Driver will drive Trócaire’ vehicles in Kigali and around the country and may also drive across the borders of the country after all the formalities are fulfilled by Trócaire. The driver is expected to be fully aware of the breakdowns of all the vehicles under her/his responsibility and to do all the necessary to maintain vehicles in good condition. The driver is also responsible for the permanent cleanness of all vehicles under her/his responsibility.
The role will require extensive travel to the Districts of operations, carrying out regular field and local delivery partner visits, as well as attending programme related meetings, monitoring and stakeholder meetings. The Contract duration is 2 years.
Key Duties and Responsibilities
· To drive Trócaire vehicles in Kigali and around the country where Trócaire activities are implemented.
· Facilitate different trips to be conducted by Trócaire’s staff by following the itinerary highlighted in the logbook.
· Drop and collect visitors to and from airport by respecting Trócaire code of conduct.
· Respect of Rwandan driving law and avoid misconduct such as drunkenness, respecting zebra crossing and avoid use of phone while driving.
· To conduct vehicle daily check - oil, water, brake fluid, tyre pressure etc.
· To ensure all vehicles have a spare wheel, changing kit, fire extinguisher, etc.
· To make sure vehicles are at least full of fuel.
· To ensure the good consumption of the fuel for all vehicles under her/his responsibility and avoid the misuse of unnecessary fuel.
· To make sure all necessary documents are present inside the vehicle.
· Fill the logbook before going and on return by specifying all information as highlighted in the vehicle’s book (Purpose of the trip, destination, and project/Administration).
· To make sure vehicles are properly used and their misuse is avoided.
· To carry only authorized persons and ensure all persons are wearing seatbelts at all time.
· To ensure the vehicle is cleaned regularly and maintenance service is carried at a specialist workshop every 2 months.
· To plan and preventive maintenance services of the vehicles (vidange, graissage, etc.) whenever this is necessary.
· To avoid the misuse of service materials and prepare all related needs on time for the administration.
· To inform the administration of any breakdown of vehicle so that it can be taken to the garage and make sure the vehicle is properly fixed when it returned from garage. All breakdowns are to be detailed in writing on a specific sheet which must be signed by the Finance and Administration Manager before the vehicle is taken to the garage.
· Complete weekly checklist form for vehicles under her/his responsibility and report any issue.
· Report any incident/ accident happened during any trip and prepare the insurance claim.
· To dispatch outgoing mail in Kigali or around the country. Before going on a field trip, the driver should make sure to take with her/him all the mail for Trócaire projects or partners operating in the intended direction.
· Ensure that first aid kits, all required tools and documents are present in the Trócaire’s vehicle and report immediately the loss by specifying the responsible of the missing.
· Ensure that vehicles are locked before leaving the office at the end of each day and keys kept at the reserved place.
· Shopping of stationeries and other office requirements for the Administration/Programme team by respecting instructions given by the line manager.
· On days/moments without driving duties, the Driver is asked to provide support to Programme and Finance teams in var